Arena Entertainment for Shows and Outdoor Events

Choose attractions with the ring in mind

Arena entertainment may include motorcycle or bicycle stunt shows, equestrian displays, animal and countryside presentations, and other scheduled acts. Each has its own footprint and operating requirements. Ask for the supplier's technical and site information before promising a slot or setting the ring layout.

Think about audience visibility from all sides, entry and exit points, sound coverage and the relationship between the arena and nearby public areas. Your event's safety planning should be developed with the relevant suppliers and site team.

Build a running order that can actually run

Allow realistic time for access, preparation, performance and clearance. Confirm who controls the arena, how announcements are handled, and what contingency applies if weather or ground conditions change. Avoid placing two major audience draws at the same time if they depend on the same visitors or facilities.

• Share arena dimensions, surface details, access and available facilities.
• Ask about set length, setup, changeover and any sound or power needs.
• Coordinate audience barriers, steward positions and emergency access with your event team.

Advance the performance with every department

A ring show depends on more than its advertised slot. Share the running order with the arena manager, announcer, stewarding lead and supplier, and identify who will confirm that the space is ready before each performance. Agree how late starts or a change to the programme will be communicated, so visitors are not left relying on conflicting announcements.

Give suppliers a single source of current site information. A plan should identify the access route, holding or preparation area if one is available, entrance and exit points, audience viewing areas and any restrictions on vehicle movement. Ask for their information early enough to reconcile it with the event's own arrangements. Where several acts share the arena, check what must be cleared or reset between them, who is responsible for that changeover and how the next audience is managed while it happens.

Record the agreed timings and responsibilities in the production schedule, then circulate revisions rather than relying on an informal message chain. This makes it easier for the team to spot clashes with judging, livestock movements, food breaks or other attractions.

Find a supplier and confirm the detail directly

Use SmoothTour to browse entertainer profiles or submit one event brief through the concierge. Include the show date, ring details, proposed slot and audience context. Relevant suppliers may respond with availability or quotes, but a response is not guaranteed. SmoothTour is free for organisers and listed suppliers, adds no booking commission, and bookings are agreed directly with the supplier.